Free tool · Fractional COO / Operations Consultant

How many clients can your operating week actually carry?

Model safe portfolio capacity before the next retainer turns a healthy fractional practice into five overlapping fire drills.

Total working hours / weekEverything: delivery, admin, BD and prep.

Non-client hours / weekBusiness development, admin, proposals, internal work.

Average hours / client / weekInclude meetings, prep and expected async work.

Active client organizationsCount distinct active engagements.

Average monthly retainerUse the average across active retainers.

Target utilization of client capacityLeaving headroom helps absorb scope spikes.

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client-capacity hours / week

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committed client hours / week

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current utilization

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safe client count at target

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additional client slots

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current monthly retainer revenue

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monthly revenue at target capacity

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annualized revenue at target capacity

Capacity is only half the problem.

As the client count rises, the operating layer has to become reusable: exception ownership, KPI tolerances, recurring controls, process audits and weekly reviews cannot live only in the operator’s head.

The Operator Control System Consultant License is built for that multi-client layer. The founding rate is $499/year for up to five distinct client organizations. At five clients, that is $99.80 per client per year.

Get the $499/year consultant license Run the free operations assessment

Illustrative planning tool only. It does not account for taxes, churn, scope variability, collection risk, subcontractors, client acquisition costs or every form of non-billable work. Inputs and calculations stay in your browser. Ops Control HQ is not providing financial, tax, legal or investment advice.